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Tracking Credits {Mac} & a Time Saving Tip

by Nibbles Skribbles on 10 July 2013
in Mac Only,Tutorials Pin this scrappy stuff!

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I am thrilled at how many of you learned something or took something away from my post on Power Scrapping last week! All of the comments, emails and pins of my post made me all tingly inside! I hope that you can learn a little today too!

I have two quick little tricks for you today, kind of a follow up to last weeks post.

First, tracking those credits! Whether I’m power scrapping or just scrapping, tracking credits can be a challenge!

I work on a Mac, so unfortunately, this tip won’t work for you Windows users, but maybe someone can share a trick for doing something similar on a PC in the comments….

There is a handy tool on your Mac called “spotlight comments” I have actually blogged about this tool before as an easy way to tag your files. Today, I’ll share how I use it for tracking my credits!

To start, you’ll need to have a saved file. For me, this is usually my pre-photo filled template. Head to the file, right click and select get Info. A window will pop up with all kinds of information on your file. (See left of screenshot). Here you can easily rename a file, add a colored label, or track your credits.

The top box, labeled Spotlight Comments is where we will be working. You can put anything in this box. As mentioned above, it’s great for tagging (and using the Spotlight Search tool to find things) or for tracking credits. You can even use it to put journaling you want to save with a photo or add a few notes about a document so you don’t have to open it to see what’s inside.

Today, we’ll track our credits. While I work, I leave this “Info” window open in the background. When I select a kit, template or element – I can put the information about it right in the comment box.

Here I have added in the credits for the template I used. It’s from Moose Maps: Photobooth by Two Moose Designs

It automatically saves, as soon as you type and stores when you close this window, so all you have to do is add the information! If you right click, get info again – the information will be right there!

When my layout is finished, I copy this information to the same place on my web-size file, so it’s ready to copy and paste when I upload to my galleries!

Super easy!

But, you might be wondering why I copy the credits to my web version and don’t just upload my layout to my galleries as soon as it’s finished…

Remember, I’m power scrapping! The scrapping bug has bit me, and my goal is to get my layouts finished – not waste time doing the ‘other stuff’ that goes along with scrapping! I don’t want to stop and upload my layouts one by one, it’s time consuming! So, I save all of my web sized layouts in a folder or on my desktop, and when I’m done for the day I head to my galleries and upload them!

I put 1 copy in my personal gallery on Picasa, usually upload my layouts to Facebook to share with family and friends, sometimes I post them on the designers Facebook Pages too (us designers, we love seeing our work being used) and then to my gallery at theStudio (and elsewhere, if it’s CT work). I open each gallery in a new tab on my browser, upload the layouts, copy the credits and go tab by tab pasting in the credits for each layout. I only copy the credits once, and paste it in each gallery – and do this for each layout until they are done.

I’m saving time. I don’t have to find my credits for each layout each time I upload, I don’t have to log in and upload each time I finish a layout and I enjoy the feeling of seeing 4, 6, even 10 layouts flood my gallery at once! I feel like I did something when I upload in bulk!

When it comes to scrapping, I’m all about using my time wisely to be as productive as possible!

If you have an area of scrapping that is time consuming for you, leave me a comment – if I have a solution or trick I use, I’ll share in a future post!

Thanks for reading! Find more Nibbles Skribbles:

{ 8 comments… read them below or add one }

1 Teresa Bishop 10 July 2013 at 6:01 pm

I see that you use a Mac and I have a question that no one else has been able to answer me on. I use a Windows 7 PC and it crashed recently. A company was able to recover my data but all the kits, fonts, etc. that I had on my computer were showing up in green writing instead of black and all the folders were empty. For ex: when I buy a kit and download it and it was created on a Mac it will have to folders for ex: Happy Kit-when I open it there is a folder for the kit files for windows and a kit named Macosx that is always blank. When they recovered everything all of the kits I had purchased that were created on a Mac are all empty. I was wondering why they couldn’t be saved? Hope you can answer the mystery. Thanks.

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2 Nibbles Skribbles 14 July 2013 at 4:20 pm

Teresa,

I am not sure why they are no longer available on your restored HD, but the empty MACOSX folder can always be deleted (or not, it’s up to you). It’s something that gets tucked in when zipped on a Mac and unzipped on a PC. I’ve looked into it and it won’t do any harm to delete it. However, I am not sure why your kits designed on a Mac vanished. If any are mine, I’m happy to replace them. That’s odd, and I wish I could be more help!

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3 AnitaB 11 July 2013 at 1:39 pm

First of all, let me say how delighted I am to have a tutorial based on Mac! :) I’m going back and checking out all your previous tutorials, as well!

I can see that a benefit to using the Spotlight Comments is being able to add info without having PSE or PS open at all!

I’ve been adding my credit info while I’m in PSE, by doing file>file info, and then adding template & kit info under ‘Description’. What I’ve found is that I can view (& even copy, to paste at gallery time) what I’ve written there when I later do ‘get info’ for that file, outside PSE. I can still see it when I save my PSE (actually, my tiff) file as a large jpg; but when I do a ‘save for web’ jpg, it seems to strip that info.

So now – I’ll be copying and pasting from my original file to my ‘gallery’ jpg, in the Spotlight space – this will be great – it will always be there with my 4WEB jpg!! Before, if I waited until I had all the CT pages for a kit done, I saved both the original (so I could copy my ‘info’) and the 4WEB jpg in a folder on my desktop. I’m really happy to have a way to be dealing with just one jpg for a layout when I’m uploading to galleries! And your system for having all the gallery windows open at once, and uploading one layout at a time is great!!

I recently watching a webinar about saving information in metadata – specially geared to saving names & dates on heritage jpgs. Unfortunately, it was all about how to do it in Windows! I did some experimentation, and was unable to find a way to view the Spotlight space info in either PSE or Bridge, so I concluded that I need to save things the way I’ve already been doing, in order to make them part of the actual metadata, and viewable to someone who doesn’t have a Mac. If it turns out I’m mistaken, I will be delighted!!

Thank you for taking the time to make this tutorial to share this information! And – thank you for a written tutorial – I really, really like written tutorials, and your captured shots were perfect to illustrate.
:)
Anita

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4 Nibbles Skribbles 14 July 2013 at 4:22 pm

Anita, I’m glad my Mac tutorials are helping you (I saw you commented on a few posts)! I don’t know much about a file’s metadata and how any information transfers cross-platform. I always feel like including info in a file name is a good way to make sure it makes it. I use the date of a photo in my filename always for this reason. The spotlight comments are a Mac thing, and I don’t think they are visible in any place to PC users.

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5 Jill 12 July 2013 at 9:43 pm

LOVE this tip … I typically keep a text file with all the info, but this is WAY better because I don’t have to remember where I saved my text file … Thanks Manda!!!

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6 Nibbles Skribbles 14 July 2013 at 4:23 pm

So happy to hear it! Text Files for tracking sounds MISERABLE to me! PS: I do this for CU I need to credit to ;)

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7 GrannieEv 13 July 2013 at 6:24 pm

I’ve been trying to come up with something similar for my windows puter, so far, no luck.

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8 Nibbles Skribbles 14 July 2013 at 4:24 pm

GrannieEv, I have some PC gals looking into it and sharing tips with me on how they do this – if I hear anything great, I’ll let you know!

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